Field Trip and Mobile Classroom Reservations

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Field trips and mobile classrooms are an invaluable educational resource to help youth develop critical thinking skills and apply their knowledge in a real-world setting. But the more successful your programs are, the harder they can be to manage. 
 
Doubleknot can help. Our online booking software is designed especially for educational programs, so you can:
  • Create an availability calendar that reflects even the most complex schedules with support for blackout periods and flexible scheduling by day, week, or month. 
  • Display a searchable reservations calendar that lets customers begin the booking process with a single click.
  • Collect all the information you need in easy-to-customize forms.
  • Offer optional add-ons like meal packages or tickets for special exhibits.
  • Accept both online and offline payments (especially convenient for school groups that pay through a centralized department).
  • Check-in field trip groups quickly by scanning a single group ticket.
  • View status reports and an administrative booking calendar so you’re always prepared.
Doubleknot also helps you effectively manage your resources. For example, you can “link” resources together so that if one of them is booked, the other is no longer available. So, if you have a group leader who can teach a program for grades 1-3 or a program for grades 4-6 in the same time slot, you can display both options on the calendar. As soon as one of those programs is booked, the other is automatically removed. As a result, you can display every possible option at any given time without worrying about double booking or capacity management problems. 
 
And, with Doubleknot, you won’t lose the personal touch. Every reservation can trigger an email to your staff so they can call to touch base, learn more about the group, and answer any questions. And, of course, every reservation holder receives an automatic confirmation with all the information they need, including your contact information and any special instructions. 

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